Solutions · Back-office

Calendar and follow-up don't lose details

The AI role schedules meetings, prepares notes, and drafts mail — the executive approves external communications.

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The problem

Meetings without agenda

Time spent without a clear order of business.

Lost follow-up

Action items after meetings don't reach completion.

Mail eats time

Leaders handle admin requests instead of strategy.

How the role works

Executive support cycle

Request → calendar → mail → follow-up

  • Meeting scheduling: slots, agendas, attendees
  • Meeting notes with action items
  • Email drafts for executive review
  • Reminders and tracking of internal requests

Expected impact

↓calendar conflicts
↑completed follow-ups
24/7admin support

Indicative pilot metrics — KPIs are agreed during discovery.

In the pilot

1 admin flow, up to 3 integrations, KPIs for follow-up completion and response time.

FAQ

Who sends mail on behalf of the executive? The executive — the agent prepares drafts and reminders; external mail only after approval.

Ready to reduce admin load?

Book a strategy call to choose the first admin flow for a pilot.

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